What criteria does Beeye use to indicate overloaded days and identify overloaded resources?

Overload Indicators

Beeye uses a specific system to assess workload and identify overloaded days and overloaded employees. Here are the criteria used:

  1. Theoretical Working Time: Beeye first determines the theoretical working time for each resource for a given day, based on the work week defined in the company settings or the resource's profile.
  2. Scheduled time vs. Working Time: The system then compares the total planned hours for a resource to their theoretical working time for the same day.
    1. Scheduled at 100%: If the total planned hours exactly match the theoretical working time, the resource is considered to be planned at 100% of their capacity. In this case, the day appears green in the schedule, indicating an optimal allocation of resources.
    2. Overload: If the total planned hours exceed the theoretical working time, the resource is considered to be overloaded. The corresponding day will then be displayed in red, signaling an overallocation that requires attention or a revision of the planning.
  3. Managing Overload: Detecting overloads allows project managers and planners to take corrective actions, such as redistributing tasks, adjusting deadlines, or seeking additional resources, to prevent resource burnout and maintain an optimal level of productivity.
  4. Visual Indicators: The colors used in the schedule (green for optimal load and red for overload) provide instant visual indicators of the workload status, thereby facilitating quick and efficient decision-making for planning adjustments.

    Beeye's approach helps maintain a balance in task distribution and ensures that resources are not overloaded, thus contributing to a healthier and more productive work environment.